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Project plan and strategies for small 100 room, bed special-purpose hospital Assignment Sample

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Project plan and strategies for small 100 room, bed special-purpose hospital

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Introduction

The study includes the project plan and strategies and the purpose of the projects or the purpose of building a “small 100 room, bed special-purpose hospital”. The study has been prepared through several steps including the identification of the external and internal stakeholders included in this project's work. The role and responsibilities of the stakeholder include planning, execution, and successful completion of the construction project. The identified external stakeholders include “peers, creditors, members of the project management team, resource managers, and internal customers” (Lin et al. 2019). The internal stakeholder generally impacts the construction projects’ work directly. The external stakeholders who indirectly impact the project work include “government bodies, banks, and local communities”.

The major components that are incorporated with the project's plan are quality assurance strategies that can be determined as prime factors as they maintain the flow of a project. The quality is maintained by regular observation and report analysis of the flow of work. It presents detailed information that is based on the pace of work and tracks the quality of output.

The factors that are included in the planning of the project are preparing WBS and Gantt charts, and the project breakdown structure (Lin et al. 2019). The horizontal bars in the Gantt chart help in the determination of the project plan over time. This chart also displays the status and timeline of the projects and the responsible person for the task. The factors that are excluded from the project's plan include excessive use of biohazard chemical resources, and overcasting in case of the incorporation and utility of the architectural and human resources.

The location where the noise pollution is more and heavy traffic area avoided for constructing a hospital building. The budget analysis of the hospital construction projects has been made through the value proposition budgeting techniques. Budget and resource allocation can be done according to this chart by the management in an optimal manner. Project management tools and techniques for this project include the “waterfall methods and timesheets”.

Librechart has also been applied in this project for a brief outline of the utility of resources and the flow of time. Stakeholder analysis is necessary for the course of budget planning for a particular project (Maximova, 2019). The waterfall method depicts a sequential flow of a project that is needed to adhere to essential management and planning of resources, budget and time. Timesheets are to be formulated after task lists are to be maintained to monitor the flow of work.

Main body

Project summary

The study will highlight the fundamental principles and concepts that are incorporated for effective project governance and management in the case of construction projects. The project management tools and techniques that have helped the project manager to monitor, organize, and plan all project-based activities during the construction projects will be explained in the study. The major stakeholders and their responsibilities that have contributed to the successful completion of projects will also be evaluated.

The critical examination will be done on several approaches that are relevant for managing stakeholders' work and project scope. The study will provide a clear analysis of the project's budget, the development plan for resources management, and project costing. A brief evaluation of factors that contribute to the project's success will also be mentioned with the identification of some risk factors of this project. The project breakdown structure will be made in the end with the help of “ProjectLibre Project Management Software”.

Task 1

Stakeholder Identification

The stakeholders in construction projects play a vital role as the entire project depends on their responsibilities and performance. The major stakeholders can break or make the projects successful. They are individual people or any groups that can affect the outcome of the project if their expectations and deliverables are not fulfilled by the organization's administration. A construction project in the medical field includes primary stakeholders such as the project manager, investors, constructors, and trade unions (Lin et al. 2019). Other internal stakeholders include “peers,creditors, and members of the project management team, resource managers, and internal customers”. External stakeholders of the project include banks, government, and the local community.

Figure 1: Stakeholders Classification

(Source: Lin et al. 2019)

As per the stakeholder management, the role and responsibilities of these internal and external stakeholders of a construction project team are managing project resources, risks and the quality of projects (Mohamadian et al. 2022). Internal stakeholders influence the company’s projects directly whereas external stakeholders impact indirectly on the project.

The stakeholder analysis generally helps the construction projects management team will several benefits as mentioned below.

  • The interest of stakeholders are identified through stakeholders analysis
  • It can also help in the identification of potential risks of the projects in construction sites.
  • It includes the mechanism to impact other stakeholders from rival companies.
  • The analysis helps in the identification of major people who must be informed about the progress of the projects during the execution phase (Maximova, 2019).
  • Identification of negative stakeholders and their adverse impacts on the projects can also be done.

Figure 2: Prioritizing the stakeholders

(Source: Babb et al. 2020)

The model of the power and interest grid includes a technique that is utilized to categories the stakeholders on the basis of their power, capabilities, importance, and influence on any projects of the company during the execution period.The internal stakeholders include Peers, creditors, members of the project management team, resource managers, and internal customers. The external stakeholders include Governmental bodies, banks, and local communities.

According to the Power-interest grid model, the stakeholders' power and influence on the evaluation of this project is stated below.

  • High powers: The stakeholders having high power can take part in decision-making and problem solving processes and have a higher impact on the project (Babb et al. 2020). The stakeholders are legal bodies, banks, resources managers’ suppliers, and internal customers.
  • Low powers: The stakeholders who are not involved in all practices of the projects during its execution are local communities, employees, peers, creditors, and trainee members of the project.

The success factors that can be achieved through the proper identification of stakeholders for a construction project are stated below.

Power level: At this level, both internal and external stakeholders have a greater influence and control over the company’s projects and team members (Najib et al. 2022).

Attitude level: The stakeholders’ tendency or predisposition of residing negatively or positively toward the idea, resources management, objects, and members included in the construction project.

Interest level: At this level, the stakeholders become curious and concerned enough about their role and responsibilities towards the ongoing project (Han, 2021).

The significant principle of stakeholder identification through the stakeholder's management is discussed below.

Communication: Stakeholders must have proper collaboration and communication with each other to make the project successful. They must ensure that all intended messages or information can be understood by all to achieve the desired response.

Project planning: Stakeholders like the project manager and team members must invest quality time to plan the work of the project, and strategies and make the blueprint of the projects with a proper budget analysis (Wang, 2020).

Role and responsibility: The major responsibility of the stakeholders is to involve in project governance as it is the only key to the success of the construction project.

Relationship status: Trust and loyalty can be established with the team and the organization if all stakeholders can maintain a good relationship among themselves. This can contribute highly to project success (Rianty et al. 2018).

Project’s risk management: Stakeholders are generally traded as opportunities and risks in projects that have impact and probabilities during the execution phase of the project

Task 2

Critical path analysis: WBS Chart and Gantt Chart

Figure 3: Gantt Chart

(Source: Self-created)

The Gantt chart is one of the major diagrams through which the project plan is the development and executed to generate a successful report. This chart usually helps all stakeholders including the project manager or the team members to plan all their work and strategies for the projects around work deadlines. The workers with the help of this chart allocate project resources appropriately (Andrei et al. 2019). The project manager or planner also uses this Gantt chart in order to maintain a bird's eye view of the work of the ongoing project. The stakeholders generally depict the relationship status between themselves and the milestones, tasks, and tasks for which they are depending on each other.

The Gantt chart above usually highlights the visual tasks and projects works that are occurring simultaneously within the organization project. The progress and success of every step can be measured through this chart. The project management team uses this chart to schedule their project plan and strategies. Budget and resource allocation can be done according to this chart by the management in an optimal manner (Ngenge et al. 2020). This chart generally prioritized every step and task of the projects that have been taken for the successful completion of the hospital construction project. The typical horizontal bars in the Gantt chart help in the determination of the project plan over time. This chart also displays the status and timeline of the projects and the responsible person for the task.

Figure 4: Work Breakdown Structure

(Source: Self-created)

The “work breakdown structure” (WBS) is the major project management tool through which this hospital construction project has been planned and executed. This project management tool generally takes several approaches for the successful completion of the projects in an organized way and optimal manner (Tereso et al. 2019). The main reason why this tool has been selected for executing this large hospital construction project is that it has various moving prices that help the workers with a flexible time schedule and strategies. WBS for this project has been created by following the basic steps as stated below.

  • In order to define the purpose of the projects or the purpose of building a “small 100 room, bed special-purpose hospital” (Lee et al. 2019).
  • Setting the project's boundaries and estimated budgets.
  • Identification of the major deliverables of the projects that can fulfill all expectations of the stakeholders involved in the project's plan and execution.
  • Maintaining all government norms and guidelines during the planning and execution of the projects.
  • Creation of a Gantt chart that will display the status and timeline of the projects and the responsible person for individual tasks.

Figure 5: Critical path

(Source: Self created)

Task 3

Budget for the project

The budget analysis of the hospital construction projects is stated below.

Resources

Estimated Budget

Human Resources costing

€ 75,000

Machinery or Equipment charge

€ 2 m

Architectural costing

€ 5m

Labour charge

€ 50,000

Power supply cost

€ 80,000

Marketing cost

€ 40, 000

License and Insurance costing

€ 1m

TOTAL

10m EUR

Table 1: Budget analysis of Hospital construction projects

(Source: Self-created)

The budget analysis of these hospital construction projects includes explanation and examination of the major components of budget revenue and expenditure. The utilization of budget ratios or indications generally helps the company’s project manager to improve or develop the project plan with identified issues and risks in it (Evdokimov et al. 2018). The major issues that can highly impact the success of the project include the rate of expenditure implementation and budget structure and revenue. Thai budget analysis has helped the project manager to assess all resources of the projects and the most effective and efficient way the resources can be used. Several types of budget analysis help in the successful completion of the hospital construction project such as “Zero-based budgeting, Value proposition budgeting, activity-based and incremental budgeting”.

The project’s budget analysis has been completed through the “value proposition budgeting” technique. Here, the budgeter considers the estimated amount that the project needs, the items and architectural resources that will raise the value of the project after completion, and the budget that creates value for all workers, and stakeholders included in the project work (Andrei et al. 2019). This budget analysis technique generally aims in avoiding useless expenditures.

The above table depicts that the budget that has been set for this construction project includes € 75,000 for “human resources costing”, € 2m for “machinery or equipment charge”, € 5m for “architectural costing”, and € 50,000 estimated for Labor charge. Other expenditures include € 80,000 for power supply cost, € 40,000 estimated for marketing cost, and € 1m for the “license and insurance costing”.

Task 4

The HR Plan

Strategies for resource management

Resource management can be carried out by adhering to certain strategies that are essential for the completion of a project. An overview carries all the necessary information about the resources to be utilized in a project it will give a clear idea about the commitments and bottlenecks involved in the flow of a project.

Secondly, the project goals can be subdivided into the designated team members for efficient execution of the tasks. Transparency is required to be maintained for a synchronous and coordinated flow of work. It will aid in the prioritisation of the tasks and their respective execution.

Thirdly, in a course of a project especially the one involved in the construction process optimal allocation of resources is important to be considered. It enhances cost efficiency in also improves the utilization of resources.

Maintenance of quality

Quality assurance is a prime factor necessary to be considered in the flow of a project. This can be maintained by regular observation and report analysis of the flow of work. It presents detailed data regarding the pace of work and tracks the quality of output.

Risk management

In a construction process, multiple risks are involved. Hence four main strategies are involved in risk management. It includes acceptance of the risk factors (Winge et al. 2019). Transference of the risk factors is carried out by involving third parties with essential specializations in the course of a project. Risks are avoided by taking opting for alternate measures during the workflow (Xia et al. 2018). Lastly, risks are mitigated by undertaking necessary measures in the flow of by involving the aforementioned steps.

Management practices on a global scale

The norms of resource management strategies are practised on a global scale. The strategy includes optimal allocation of resources across the department following a detailed presentation of available resources that helps in formulating costing and budgeting (Alamanos et al. 2018). These resources are divided among the departments depending on their specialization and a timeline is laid out for effective time and resource management. These are the primary rules followed in resource management all around the world.

Task 5

Potential risks associated with this project

Project management tools and techniques for this project

Figure 6: Project management tools and techniques used in this project

(Source: Al-Kasasbeh et al. 2021).

In the course of this construction project, essential tools and techniques are needed to be followed. The waterfall method suggests a sequential flow of a project that is needed to adhere to essential management and planning of resources, budget and time. Work breakdown structure (WBS) is an essential technique for the allocation of the task flow in designated departments necessary in this construction project (Al-Kasasbeh et al. 2021). Timesheets are to be formulated after task lists are to be maintained to monitor the flow of work. Lastly, a Gantt chart is needed to be prepared to note the flow of work.

Hospital construction projects may include several risks during building construction as stated below.

Risk identification: Several risks can be there in hospital construction projects including price hikes of the raw materials that are used in a hospital construction project. Others identified risks of this project include poor project management practices by the project manager and other stakeholders (Maqbool et al. 2022). Badly written construction contracts can ruin the operation of entire projects can reduce the business value of the construction company.

Risk register: The risks that are generally registered in hospital construction are stated below.

  • “Medicare conditions of participation”
  • Risks in management of credentialing, human resources, and staffing.
  • Equal rights for all patients
  • Medication management
  • Control and prevention of infection
  • Risks of private and confidential data
  • Risks of well-organized medical records that can be recovered in the future for patients’ medical treatment.

Risk planning: The practice of appropriate risk management helps in the proper planning of prevention of risks and hazards in hospitals. The project manager must think about the effect of risks and hazards that can occur in a hospital. The major risks may include sudden power cuts, electrical default, unavailability of medical equipment and beds, and poor care management. The core steps of risk planning include:

  • Risks of potential risks
  • Determination of probable occurrence of risks
  • Determination of negative impacts that are caused due to hazards or risks in hospitals
  • Prevention or migration of identified risks
  • Considering major contingencies
  • Establishment of trigger points through which contingencies can be activated

Qualitative and quantitative analysis: The reports that have been prepared after a quantitative and qualitative analysis of possible risks and reasons in hospitals include several management risks, business operations risks, and license risk that can come from effective legal norms. Another risk that can be present in all types of projects and sectors includes “discrimination and inequality issues” that can increase the conflicts in the workplace.

Risk responses: The practices of the leader or projects manager that incorporate effective actions against the existence of identified risk or hazards during the construction of hospitals and after construction are determined as the risk response (Maqbool et al. 2022). Several approaches are included in this risk response such as avoidance which is the elimination of situations that allow the existence of identified risk. Reduction or mitigation of risk probability that are existing and is predicted to arise later.

Design and development of management policies on a global scale

The management policies are formulated depending on the flow of work involved in a project firstly a detailed outline is provided regarding the utilisation of resources. Secondly, a timeline is prepared for effective cost analysis and budget planning during the flow of work (Mousa and Othman, 2020). Lastly, monitoring is conducted for an efficient flow of work

Task 6

Breakdown of the Project in ProjectLibre Project Management Software

Figure 7: Projects Breakdown Structure

(Source: Self-created)

The above table displays the breakdown of the project that has been prepared through “ProjectLibre Project Management Software”. The estimated days for preparing a blueprint of the project’s plan are 28 days. The proper planning has been developed within 14 days and the architectural structure design has been made within 21 consecutive days. The allocation of funds for different tasks of the projects is done within 7 days and the allocation of human resources has been completed within 28 days. Building and infrastructural development has been completed within 14 days. Project design planning can be completed in 14 days and quality checking of all products has been completed within 14 days. Resources segmentation of the projects has been done within 21 days and the handover of the hospital building is done within 21 days after the completion of the project works.

Conclusion

This construction project has utilised various tools and techniques necessary for efficient resource management by maintaining a proper budget plan. The construction project is dependent on building a small 100-room hospital that will be well-equipped with beds and modern facilities. In this project, proper utilisation of resources has been prioritised for maintaining efficiency in the utilisation of resources and costs associated with the project.

A detailed report has been outlaid for the flow of work and effective allocation of resources. A value proposition budgeting technique has been utilised in the course of work that has been helpful for the flow of work. This technique has been utilised for effective cost management associated with this project and it ensures that the materials that have been utilised deliver their utmost value upon completion of this construction (Antonopoulou and Begkos, 2020). A work breakdown structure has been used for the proper scheduling of the project. This structure outlines the overall plan necessary for the completion of the project that is monitored by the project manager. This aspect helps the one in charge to properly allocate time and observe the time and costing being utilised by respective departments (Al-Kasasbeh et al. 2021). Librechart has been used in this project for a brief outline of the utilisation of resources and the flow of time. Lastly, a Gantt chart has been used to provide the date of execution of tasks.

Meanwhile, important risk management methods have been undertaken to avoid any kind of risks that can be associated with this project. Stakeholders involved in this project have been identified that have crucial roles in the completion of this project. Stakeholder analysis is necessary for the course of budget planning for a particular project (Sarhadi et al. 2021). This aspect has been effectively utilised in this flow of work. The human resource department has taken active participation in the formulation of strategies essential for quality and risks associated with the project. Risks were avoided\ at all costs taking necessary steps for the completion of this project. It included the identification of the risk factors and the inclusion of third parties with designated specialisation. Further steps were taken to avoid and manage the risks. Overall 10 million Euros has been allocated for the completion of this project. The project manager has observed the flow of work thoroughly to attain efficiency in the course of the completion of the project. A strict timescale has been adhered to during the completion of this project.

Limitations

Certain limitations were found to be aligned with the course of completion of this project. Often negotiations with local and central governments hinder the flow of work. The contracts outlined often hinder the space of work and the utilisation of resources efficiently. Overall, the flow of work was quite predictable and was efficiently utilised in the course of work. The flow of work was efficiently monitored by the project manager and it assisted in the proper execution of the course of the work process that reflected through the efficient execution of the task flows.

References

Journals

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