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Introduction : BUSN6004 Project Plan Assignment Sample
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It is constantly seeing new examples of what it really means to be an innovative hotel in the ever-evolving hospitality industry of today. Nevertheless, it is evident that this change is being driven by a single factor, a crucial one for the time. It is fair to say that technology appears to be one of the primary drivers of hotel innovation. This can be seen in everything from posh hotels with a tech twist to hotels creating fun and engaging website initiatives. The specialized idea immediately grabbed the eye of the well-known Sinclair Inn in Post Worth, Texas. The Sinclair, a posh hotel in the Autograph Collection, is more than just grand Southern hospitality and beautiful architecture. From check-in to the in-room experience to the conclusion of a guest's stay, the hotel, the first fully digital hotel in the world, features a wide range of interactive technology. In this research, the effective project plan will help the readers to understand the hotel's effective project plan of management with better understanding.
1.2 Aim of the project
The primary aim of the project is to find the problematic issue that will harm the effective planning of the hotel of Sinclair (Abazajian et al. 2019). The problem can be formed in the management or in the technology area. To prevent the problem and give an effective solution for the problem can be another aim of the project that cannot be neglected. Discussing the opportunities of Sinclair is the secondary aim of the project which will help the participants to gain knowledge about effective project planning.
Project planning consists of some objectives. The objectives of the research need to be fulfilled at the end of the project (Song and Marks, 2019). The project will be more effective after delivering knowledgeable outcomes depending on the objectives of the project. The objectives of the project are discussed below,
- To determine the effective approach for the project planning
- To analyze the significance of the approach
- To analyze the effectiveness and benefits will be getting by the industry after adopting the approach.
1.4 Potential impact
It is impossible to overstate the significance of project management in an organization. Every aspect of the business runs more smoothly when done correctly (Paolini et al. 2019). Without being distracted by unmanageable budgets or tasks, the team can concentrate on important work. Because of this, will be able to achieve outcomes that actually have an effect on the financial results. Additionally, employees can see how their work contributes to the strategic objectives of the company.
There are some benefits of the industry adopting good management of projects. The benefits are,
- Saves costing of the project and time.
- Internal communication will be improved.
- Help to make better decisions for the business.
- Success iteration.
2. Project Scope
2.1 Project Scope
The scope is the essential first step for the management of the project. The scope of the project will help to fulfill the outcomes of the project (Langenwalter, 2020). In this project, the main focus is to improve the project of Sinclair hotel. If any kind of improvement will help to improve then that will be the scope of this project. There can be many improvements depending on the aspects of management and technology. Sinclair is the first hotel that fulfills technical innovations in the management of hotel rooms and all. The hotel needs to improve its technical and management for better growth in business. After defining the management of the scope of the project the main need is to find the requirements and collect the requirements depending on the improvement of the hotel. The scope of the project needs to be defined (Harold, 2021). That will help the project to overcome all the needs that will help the business to improve its growth of the business. Control of the scope is also important. The main scope of the project is to define the management and technical improvements of the project for improving the business of Sinclair group.
2.2 Scope risk
The scope of any project will help to determine the task that is need to be covered by the industry for the improvement of business growth. But in the scope of the project there can be some risks that can harm the allover project planning and also causes failure of the project (Pishdad-Bozorgi et al. 2018). In the planning of improving the management and technical part of the Sinclair hotel, there can form some risks that can harm or fail the planning of the project. The risks need to be prevented after recognizing them. The risk are discussed below,
- Scope creep: Scope risk, also referred to as scope creep, occurs when the initial objectives of the project are unclear. It is vital to impart the undertaking guide to partners all along and adhere to these boundaries. Stakeholders may attempt to alter project requirements midway through the project if the scope is not communicated effectively.
- Low performance: If the project does not go as planned, there is a performance risk. Poor performance can't always be traced back to a single factor. Instances of these dangers are time tension and false impressions among the individuals from the group.
- The crunch of Time: Duration hazard, commonly referred to as program timeline hazard, is the possibility that development activities will require lengthier than expected. Missing timelines may have an effect on expenditures, completion dates, and overall effectiveness. It's possible that run across this danger a lot as a program director (Gregory, 2020). As employees don't manage most of the changing pieces throughout the original preparation phases, crew participants are prone to anticipate how long a task will take to finish.
- Stretched resources: When there are not enough resources to complete a project, resource risk occurs. Time, knowledge, money, or tools are examples of resources. The venture administrator is answerable for obtaining group assets and speaking with the group on asset status.
- Operational changes: Changes in the procedures used by a team or company are examples of operational risks. For instance, unanticipated shifts in team roles, shifts in management, or brand-new procedures to which the team must adapt. Project schedules can be impacted, these things can be distracting, necessitate adjustments to workflow, and more.
- Clarity lack: Stakeholder misunderstandings, an unclear project scope, or unclear deadlines are all examples of ambiguity (Crawford, 2021). As a consequence of this, visibility can be lost as a result of stagnant work, overspending on the project budget, missing project deadlines, shifting project requirements, shifting project direction, or disappointing project outcomes.
Planning of the project includes some key requirements that are needed for all project planning in all industries. In this project, the planning is done for the Sinclair industry.
- Project goal
- Scope statement
- Need of the stakeholders
- Setting milestones
- Identify the deliveries that are major
- Schedule of the project
- Plan for risk management
Project management approach
There are some important facts that need to be considered for selecting the right approach for the project. The proper approach will help the planning of the project to fulfill the outcome effectively. In this project planning the Sinclair hotel needs to improve the business growth depending on the aspects of management and technological improvements that will help the business to grow more. Before selecting the right method or approach for project planning it is needed to analyze some important factors (Kramer, 2018). These are the budget of the project, size of the team, ability to take risks, flexibility, timeline, and collaboration of the stakeholder. After analyzing the main factors the approach can be selected properly. For this planning of the project, the selected approach is the waterfall approach.
One of the earliest methods for developing and testing forms is the waterfall method, also known as the linear sequential life cycle model. It follows a vertical sequential path in which the subsequent phase of development is not initiated until the preceding phase has been completed. Since it is a sequential model, it is expensive for applications that require frequent changes because it cannot be reversed once a phase is finished.
Significance of the Approach
This waterfall approach is the original process architecture to be created. This is also known as the continuous consecutive life phase approach (Nur Hidayati, 2020). Extremely easy to do and grasp. Stages do not intersect in such a waterfall approach since every stage should be finished prior to the following step can start.
The waterfall model has the following phases:
- Collecting and evaluating requirements: During this phase, the requirements specification contains documentation of all potential system requirements.
- System Structure: review the requirements from Phase 1 in this phase and prepare the system design. This framework configuration determines the equipment and framework prerequisites and characterizes the general framework design.
- Integration: With direction given the software architecture, the network is originally created in units—small programs that are subsequently combined. The technique of creating and assessing each unit's functioning is known as the development phase.
- Testing and assimilation: Each component is evaluated before being integrated into the platform together with the other units from the development process. After installation, the whole software is checked for flaws and defects.
- System implementation: Following the conclusion of combined operational and non-validation, the platform is implemented. The commodity is either supplied or used in the user's surroundings.
- Maintenance: The environment of the client is presenting with a number of issues. These issues have been resolved by a patch. Additionally, improved versions of the product will be made available. Upkeep will be performed to carry out these progressions to client conditions.
Deliverables of the Approach
Requirements In the waterfall method, listing your application's requirements is the first step. Your approach's planning and documentation, as well as testing strategy, are the primary focuses of this phase. A design that is suitable for the application's implementation is created after analyzing the application's requirements (Dima et al. 2018). The specifications for the hardware and software, the application's architecture, the functionality that can be added, and the interface design are all outlined in the system design. The improvement includes the following activities: concept, programming, validation, deployment, diagnosis, operations, and management. Each developmental stage's evolution is carefully planned. There are some benefits of this model that can be considered as the deliveries of the model. These are discussed below,
- simple to understand, and simple to use
- The rigidity of the model makes it easy to handle.
- There are specific deliverables and a review procedure for each phase.
- Separately, phases are processed and completed.
- Suitable for small projects with well-defined requirements.
- Distinct phases.
- A well-known turning point.
- Tasks are easy to organize.
- The interaction and results are irrefutable.
4.1 Potential Technology Solution
In the centers of many hotels, this technology is currently in use. Technology drives everything, from capturing reservations to providing guest experiences, improving hotel operations, and organizing activities for after-stay guests.
In a new review of why they use innovation, hoteliers said:
- 18% stated that they want to boost profits.
- 16% say they want to prepare their hotel for the future.
The remainder, on the other hand, state that they hope to save money and time, increase sales, and establish a competitive advantage. The data presented above illustrate the significance of hospitality technology and solutions in today's hospitality industry (Aroral, 2021). Another poll demonstrates that the cloud plays a crucial role, making it one of the main components of the whole thing. To find out how important cloud computing is to their sector, surveyed executives from around the world in the travel and hospitality sector.
- A staggering 54% of respondents claim that the cloud improves their company's agility.
- And 53% believe it enhances the experience of the guests.
There are some important aspects depending on the technologies for the hotels. Technology will give a better solution to problems. These are,
- PMS based on the cloud (“Property Management System”)
- Channel Manager
- Booking Engine Solution that is held contactless
- The management system of POS
- PMS of mobile
- Management system for the revenue
4.2 Project Timeline
Figure 3: Project Timeline
Abazajian, K., Addison, G., Adshead, P., Ahmed, Z., Allen, S.W., Alonso, D., Alvarez, M., Anderson, A., Arnold, K.S., Baccigalupi, C. and Bailey, K., 2019. CMB-S4 science case, reference design, and project plan. arXiv preprint arXiv:1907.04473.
Aroral, H.K., 2021. Waterfall Process Operations in the Fast-paced World: Project Management Exploratory Analysis. International Journal of Applied Business and Management Studies, 6(1), pp.91-99.
Crawford, J.K., 2021. Project management maturity model. Auerbach Publications.
Dima, A.M. and Maassen, M.A., 2018. From Waterfall to Agile software: Development models in the IT sector, 2006 to 2018. Impacts on company management. Journal of International Studies, 11(2), pp.315-326.
Gregory, A., 2020. Planning and managing public relations campaigns: A strategic approach. Kogan Page Publishers.
Harold, K., 2021. Project management: A systems approach to planning, scheduling, and controlling.
Kramer, M., 2018. Best practices in systems development lifecycle: An analyses based on the waterfall model. Review of Business & Finance Studies, 9(1), pp.77-84.
Langenwalter, G.A., 2020. Enterprise resources planning and beyond: integrating your entire organization. CRC Press.
Nur Hidayati, S., 2020. Application of Waterfall Model In Development of Work Training Acceptance System.
Paolini, A., Kollmannsberger, S. and Rank, E., 2019. Additive manufacturing in construction: A review on processes, applications, and digital planning methods. Additive manufacturing, 30, p.100894.
Pishdad-Bozorgi, P., Gao, X., Eastman, C. and Self, A.P., 2018. Planning and developing facility management-enabled building information model (FM-enabled BIM). Automation in Construction, 87, pp.22-38.
Song, S. and Marks, E., 2019. Construction site path planning optimization through BIM. In Computing in Civil Engineering 2019: Visualization, Information Modeling, and Simulation (pp. 369-376). Reston, VA: American Society of Civil Engineers.
Appendix 1: SMART technique of project planning
Appendix 2: Tools and Fundamentals of project planning