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BSBSUS511 Workplace Sustainability Assignment Sample

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Introduction: BSBSUS511 Workplace Sustainability

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  • Overview

Prepare and implement a workplace sustainability policy. The policy needs to focus on one area of the business (E.g air quality, energy efficiency, ergonomics, ventilation, water disposal, water consumption, recycling etc).

Prepare workplace sustainability policies

In this section, you need to think about an area in your current workplace where you can create (or improve on) a workplace policy and procedure connected to sustainability. You will need to research and collect information both in your workplace (including talking with relevant staff members) and do online research in regards to government legislation and codes of practice. The important thing to remember is that you only need to focus on one area in the business. Then you will need to create the policy and procedure. 

Develop and Document Sustainability Policies According to Organizational Processes

In this section, you now need to develop further and implement the policy and procedure in your workplace. This involves assigning responsibilities, creating plans and budgets, communicating the policy to stakeholders, and developing recording processes.

Review implementation of workplace sustainability policies

In this section, you need to review the success of the implementation. You will review your objectives to see how effective the policy is and look at ways of overcoming any issues.

Prepare workplace sustainability policies 

1.1 Create a SCOPE document for your workplace sustainability policy.

The “sustainable workplace policy” is very important for each organisation and in the different business sections. “Energy efficiency sustainability policy” is very important to any organisation that needs a proper policy for improvement (Lin, Efranto & Santoso, 2021). “The National Energy Conservation Policy Act of 1978” is the main resource of this sustainable policy.

The scope statement should outline exactly what sections of the organization and its processes are covered by the Sustainability Policy.

SCOPE DOCUMENT: Workplace policy for sustainability

Areas of the business where this policy will apply

“Energy Consumption”

Staff of the business that this policy will apply to

Workers

Our definition of sustainability

Improve the organizational status

Activities covered by this policy

Implementation of renewable energy, minimization of the energy consumption and reduction of the emission of “greenhouse gas efficiency”

How changes will be assessed

Regular monitoring

Our commitment to sustainability

Reduce the pollution rate

1.2 List the overall objectives of your sustainability policy (in bullet point).

For example, limit emissions of pollutants.

The objectives of this policy are outlined below

? To facilitate economic integration in reducing energy along with “carbon intensities”

? To minimize the consequence of the energy sector on the environmental sector

? To ensure the limited production, conversion and application of the energy in a cost-effective way 

? To reduce the emission of “greenhouse gas efficiency” and other pollutants

Now that you know what parts of the business will have to follow your new policy, you understand your own meaning of sustainability, and you know what you want to achieve with this policy, it is time to start collecting information. You need to get as much information as you can so you can use this information to develop your policy.

In developing workplace policy and procedures for sustainability, determining the environmental codes of practice applicable to your organisation is essential as this will serve as your guide on how to comply with environmentally related legal duties.

1.3 What legislative requirements, standards, grants, funding requirements and/or permits will affect this policy and why? You must research at least three of these that apply to your organisation or area of work.

Legislative requirement

Why?

“The Energy Conservation Act, 2001”

This legislation was enacted for providing the effective application of energy intro organizational activities and their conversation.

Standards

Why?

“Bureau of Energy Efficiency (BEE)”

BEE has set the energy consumption standard that guides the improvement of the organisation's energy consumption procedure and mitigates all the extra consumption of other sources of energy (Alomar, Mydin & Alaklabi, 2022). 

Grants, funding requirements or permits

Why?

“Energy Conservation Building Codes”

The permits for this process will be presented by the “Energy Conservation Building Codes” that ensure the sustainability and stability of energy consumption. 

You also need to consult with people inside and outside of the business. Make a list of stakeholders that you could consult with to collect information about what can or must be included in your policy.

1.4

Internal stakeholders

What areas can they provide information about?

“General Manager”

The information about internal energy consumption quality and scenario can be provided by the GM as well as the future plan for mitigating the energy consumption (Polmear & Simmons, 2022).

External stakeholder

What areas can they provide information about?

“Regional government representative”

The government will provide information about the possibility and capability of the environment in terms of energy consumption. 

1.5 Have discussions with two of the stakeholders and list their details and provide a description of the areas discussed.

Stakeholder’s full name

ABC

Stakeholder’s connection to business

Monitoring all the business activities

Date of discussion

23.10.22

Details of discussion

The strategies for mitigating energy consumption and future plan for lees energy supplement 

Stakeholder’s name

XYZ

Stakeholder’s connection to business

Look after the energy consumption process

Date of discussion

25.10.22

Details of discussion

The limitations in energy consumption as per the government policy. 

You should also do your own paper research into the area that your sustainability policy will focus on. Read through articles and websites to get a better understanding of the issues involved and possible solutions for your workplace.

1.6 Make a list of at least 2 articles/websites that you used to collect information.

Article/website reference (Can add link or give title/author/date)

A brief overview of how the article/website helps you to create your sustainability policy (50-100 words)

“https://www.museusa.org/news/how-to-write-a-sustainability-policy-5az4s”

This website states that the “sustainability policy” creation area requires identification, employment training, targeting KPLs, preparing commitment list, reviewing policy and compliance with regional regulations (museusa, 2022).

“Sustainability Perspectives in Organizational and Workplace Learning Studies”

According to Brandi, Collin & Lemmetty (2022), the “sustainable policy” reflects the organisation strategies in terms of the organizational strategy for any area like reducing energy consumption.

1.7 List any current workplace policies and procedures that you also need to follow in regards to creating and implementing your policy.

You need to include the title of policies and procedures from your own workplace. If you do not have access to these policies and procedures then you can use the documents from Bounce Fitness. Bounce Fitness is a simulated business.

? https://bouncefitness.precisiongroup.com.au/

? Username: eiplearner Password: eiplearner@123

(E.g communication policy, purchasing policy, current sustainability policy). Attach or provide the link (URL) to any policy with this assessment – file name: BSBSUS511PP_your name

To

The manager

This mail is to inform you that the manufacturing process of the organisation is very poor and uses traditional tools that cause pollution. This guides to an increase in the pollution rate in the environment. An “energy consumption sustainability policy” is very much required for the organisation which will be helpful for increasing the standard of the manufacturing process of the organisation. Another significant importance of this policy is to CSR policy of the organisation. This policy included the implementation of renewable energy, minimization of the energy comsumption and reduction of the emission of “greenhouse gas efficiency” which will be very beneficial for the organisation. This policy successfully maintains all the guidelines of “The Energy Conservation Act, 2001”. 

It is now time to put the parts of information you analysed together. Do it in such a way that it tells a story. Are there new insights that emerged? How can you use that information? 

1.8 Based on the information collected in 1.3 to 1.7, write an email to your manager giving them an overview of why you think the business needs your policy and the benefits it will bring to the business and the environment (100 -200 words)

The current organizational strategy is “Keep energy usage low” and this policy supports this action successfully.

1.9 Create the policy on workplace sustainability and write it below. The policy should only focus on one area of the business (not all parts of the business) and must include a scope statement that makes it clear who and what is covered by this policy.

What to Include in a Project Scope Statement: https://www.dummies.com/careers/project-management/what-to-include-in-a-project-scope-statement/

“Energy efficiency sustainability policy”

This sustainable policy focuses on the energy consumption area and tries to reduce the energy consumption rate.

The scope of the policy is the most concerning factor that guides the reduction of the pollution rate and this policy guides to mitigation of all the issues of environmental pollution and energy consumption aspects. The acceptance criteria of this policy were the government act and regulation that need to be followed (Polmear & Simmons, 2022). This policy improved the area greatly and the company will greatly be benefitted.

Develop and Document Sustainability Policies According to Organisational Processes

In Part A you reviewed a lot of information to help you decide what area in the business you will focus your sustainability policy on, what policies and legislation you need to follow and what actually needs to be done. Now complete the sections below about your policy (NOTE: Refer to section 2.4 in Learner resource).

1.10 List at least three outcomes (can be in point form) that are connected to the sustainability policy.

NOTE: Outcomes must be measurable and achievable - E.g., To reduce paper waste by 20% in 5 weeks

? To implement renewable energy by 30% in 6 months

? To minimize the energy by 12% in the manufacturing process within 4 months

? To reduce the emission of “greenhouse gas efficiency” by 6% within 4 months

Discuss the outcomes listed above with a stakeholder to get agreement. 

Stakeholder’s full name

ABC

Stakeholder’s connection to business

Look after the business performances

Date of discussion

13.10.22

List the outcomes agreed to

The managers agreed with all the outcomes and ensure all outcomes will be fulfilled.

1.11 List an overview of the policy timeframes and cost.(Answers only need to provide overview here – a general timeframe (E.g 4 days, 2 weeks, 3 months) and cost – E.g $200)

Outcomes

Time

Costs

Implementation of renewable energy

6 months

$20000

Minimize the energy comsumption

4 months

$15600

Reduction of the emission of “greenhouse gas efficiency”

4 months

$25500

1.12 List the performance indicators to measure the success of the implementing the sustainability policy and procedure.

1. “Key performance indicators (KPI)”

2. “Post-event surveys after the policy implementation”

3. Measuring the pollution rate and energy consumption rate

1.13 What specific activities/tasks need to be done to implement your policy?

The implementation of the sustainable policy is completed with several processes defining the sustainability policy into the specific area in the organisation. The development of specific goals, scope or objectives is very important and collects the required data for the policy (Rezapouraghdam, Alipour & Arasli, 2019). Creation of an action plan and communication it with other professionals and finally implement the plan in the specific area.

1.14 Who are the key personnel from the organization along with their roles and specific responsibilities in the implementation of the policy? 

“Production managers”: This personal guides to monitoring the production process will follow the guidelines of the “energy consumption sustainable policy”. The individual can amend the production strategy as per the policy. 

“IT managers”: This manager is responsible for implementing new technologies or advanced tools into the production process that guides to improve energy consumption process in reducing the consumption rate of energy. 

1.15 Give an outline of procedures on how the organization/key personnel from the organization will monitor the trends, outcomes, and areas of improvements in the policy implementation. To create this procedure answer the questions below:

? What records will be used for logging in the data?

? Who will be responsible for the recording/monitoring/reporting of the information?

? How often will you check key performance indicators?

? What could trigger a need for change/modification in this policy?

? What process is there for addressing issues that impact performance?

? How and when the trends or outcomes, and areas of improvement in the policy implementation will be communicated to relevant stakeholders? 

? The consumption of energy for the different periods will be mentioned as data.

? The production and the general manager of the company will be the responsible personnel for monitoring this information.

? The “key performance indicators” will check weekly basis.

? The data collection process is lengthy and it can be alternated with new technology.

? The employees are not comfortable with the new technology implementation which affects their performance.

? The managers will evaluate the activities daily and verbal or written communication will be maintained with them for communication.

1.16a What are at least two sustainability issues with the organisational systems and procedures?

? The financial resource

? The space and employees’ capability

1.16b How would you implement your sustainability policy and procedures into wider organisational policies and procedures?

In your answer you need to consider the following:

? How to include it with all the other policies of the company?

? How would you get all the staff to become aware of it and follow it?

? The “energy consumption sustainable policy” can be easily included with the production policy as this policy is mainly accessible with the business production.

? A training program can be arranged to make awareness to all the employees of these policies and make them technically aware to use this policy skilfully.

To finish the sustainability policy, implementation and continuous improvement processes must first be integrated. Complete the section below to show how you will do this.

1.17 How are you going to incorporate implementation into your policy?

Consider one of the areas below in your answer:

? Sustainability Operations

? Sustainability Marketing

? Sustainability Management

For information about these three areas you may need to read chapter 1.5 in your learner Resource.

“Sustainability operations” is the most appropriate area to implement this policy as it deals with the production process (museusa, 2022). Apart from that, the business operation also is influenced by the implementation of this policy.

1.18 How are you going to add Continuous Improvement into your sustainability policy?

The development of the sustainability policy can be preceded by maintaining the “Industry and Global Standards” as it is helpful to the organisation in the successful maintenance of the policy in terms of organizational operations (Zahid, 2019).

1.19 You need to present your sustainability policy to stakeholders. Email your policy to two stakeholders and have them review it and provide you with feedback via email. Paste screenshots of the emails received in the box below.

Stakeholder

How did you communicate and present the information? For example, emailed the policy or spoke to them in a meeting.

Date completed

Feedback/response received (screenshot of email from stakeholder)

“General manager”

Verbal / Email

12..10.22

“Regional government representative”

Email

14.10.22

1.20 What are the costs and timeframe of implementing your policy? Complete the table below.

What will happen?

When completed

Resources needed and cost

Source of resource

Renewable energy implementation

6 weeks

$20000

Private or public organization

“Energy consumption tools”

2 weeks

$15600

Outside business market

Tools and techniques for “greenhouse gas efficiency”

3 weeks

$25500

Technical institution

1.21 List three (3) ways that you supported the implementation of the sustainability plan (at least one of these must be connected to how you reduced barriers to the implementation).

The implementation of this sustainability plan into the business operations has some crucial ways like

? Take permission from the business executives and government bodies as well as following the guidelines of the energy consumption process (Daugherty et al. 2021).

? Prepare a proper plan to implement and train the staff for this aspect.

? Create a risk management plan to avoid any risk factor during the implementation process

1.22 During your implementation, it is important to track the continuous improvement. Make a list of the records you need to keep that will show this improvement based on implementing your sustainability policy.

? Renewable energy consumption

? Traditional energy consumption

? Energy consumption tools application

? The emission rate of greenhouse gas

Review implementation of workplace sustainability policies

Now that a plan for the treatment of environmental issues in your organization has been developed, and subsequently implemented, you need to be sure that the plan is functioning effectively (did it work – why/why not).

1.23 Create a set of at least three (3) performance standards that you will use to measure the success of the sustainability policy and procedures as a whole. Then review how well your implementation met these standards.

Performance standards

How well did the new policy and procedure meet the standard

(badly/average/good/great)

What feedback can you give about the policy

Renewable energy

Good

It should be improved with the implementation new technologies.

“Energy consumption tools”

Average

The tools should be handled with great technical skill

Emission of “greenhouse gas”

Average

The tools and other technologies can be implemented into all the business operations correctly.

1.24a How did you keep a record of outcomes and provide feedback to key personnel and stakeholders?

(Give at least 3)

? Maintain a data-sheet on a regular basis

? Asking employees about the progress of work

? Evaluate the outcomes of the tools and data sheet properly 

1.24b How did you identify the success or failure of your policy to achieve its objectives?

(Give at least 3)

The identification of policy success depends on the successful implementation of all tools and technologies (Brandi, Collin & Lemmetty, 2022). The results like the emission of carbon, greenhouse gases, and other pollutants rate from the organisation. 

Based on the feedback you made for your review in 1.23, modify the sustainability policy to incorporate the feedback. Add details of any changes below. (Must make at least one change)

1.25 Based on the feedback you made for your review in 1.23, modify the sustainability policy to incorporate the feedback. Add details of any changes below. (Must make at least one change)

 Explain the change needed

Evidence of change made (This could be adding the full policy below with the changes, or just adding the section of policy that was changed)

If adding the full policy below then you must highlight the changes.

The tools required for advanced technologies to improve the outcomes of the policy

“Recruitment of IT teams for implementation of new technologies into the business operations.”

The tools required for advanced technologies to improve the outcomes of the policy

“Arranges frequent training programs for employees for increasing technical awareness.”

References

Journals 

Alomar, A., Mydin, A., & Alaklabi, S. (2022). A Review of Authentic Leadership and Workplace Spirituality y Campus Sustainability in Educational Institutions. International Transaction Journal of Engineering, Management, y Applied Sciences y Technologies, 13(2), 1-13. Retrieved from: https://tuengr.com/V13/13A2O.pdf 

Brandi, U., Collin, K., & Lemmetty, S. (2022). Sustainability Perspectives in Organizational and Workplace Learning Studies. Sustainability, 14(20), 13101. Retrieved from: https://www.mdpi.com/2071-1050/14/20/13101/pdf 

Daugherty, R., Zelihic, M., Deresa, C., Nga’mbi, H. C., & Ssekamatte, D. (2021). Empowering global leaders through workplace sustainability: A case of Zambian leaders. TD: The Journal for Transdisciplinary Research in Southern Africa, 17(1), 1-10. Retrieved from: https://journals.co.za/doi/pdf/10.4102/td.v17i1.897

Lin, C. J., Efranto, R. Y., & Santoso, M. A. (2021). Identification of Workplace Social Sustainability Indicators Related to Employee Ergonomics Perception in Indonesian Industry. Sustainability, 13(19), 11069. Retrieved from: https://www.mdpi.com/2071-1050/13/19/11069/pdf 

Polmear, M., & Simmons, D. (2022, August). A Collaborative Autoethnography: Examining Professional Formation and Workplace Sustainability in Discipline-based Engineering Education Research. In 2022 ASEE Annual Conference & Exposition. Retrieved from: https://peer.asee.org/a-collaborative-autoethnography-examining-professional-formation-and-workplace-sustainability-in-discipline-based-engineering-education-research.pdf 

Rezapouraghdam, H., Alipour, H., & Arasli, H. (2019). Workplace spirituality and organization sustainability: A theoretical perspective on hospitality employees’ sustainable behavior. Environment, Development and Sustainability, 21(4), 1583-1601. Retrieved from: https://www.researchgate.net/profile/Habib-Alipour/publication/323495972_Workplace_spirituality_and_organization_sustainability_a_theoretical_perspective_on_hospitality_employees%27_sustainable_behavior/links/5ce7d4b6458515712ebdcc86/Workplace-spirituality-and-organization-sustainability-a-theoretical-perspective-on-hospitality-employees-sustainable-behavior.pdf 

Zahid, M. (2019). Workplace sustainability in emerging economies: a comprehensive evidence from Malaysia. City University Research Journal, 9(3). Retrieved from: http://cusitjournals.com/index.php/CURJ/article/download/259/210

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