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SITXWHS004 Establish And Maintain A Work Health And Safety System

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Introduction : Developing a Comprehensive Work Health and Safety (WHS) Management Plan for an Organization

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Overview of the organization

The ABC organization is a profit-earning organization that produces goods and services. The organization operates on a small scale mainly in the domestic market with 1352 full-time employees currently.

Statement of organizational structure

The structure used in the organization is hierarchical, the head of the company is the CEO. The vice president of the company directly reports to the company president or CEO. The general manager is the direct link between the department head and the vice president of the organization.

Characteristics of organization

The ABC organization has this basic characteristic prevailing in an organization that is the work is distributed in the organization n based on the job role and qualification of the staff. The workers work in harmony and there is effective coordination in all the departments of the organization (Gul & Ak, 2018). The Goals and objectives of the organization are adopted by the members of the organization and the individual goals of the employees are aligned with the overall goals of the organization.

The organization need to have a stable financial management system to keep its operation afloat and deliver the primary objective of the organization of optimizing profit earning,

Relevance with state legislation

Some regions have stronger legislation about health and safety in the workplace compared to others. The health and safety legislation that is relevant to Australian workplaces is discussed below.

Identification of legislation in the workplace

The legislation shall protect all workers of the private sector organizations.

According to the categories of the workplace such as employees who do not fall into categories are considered unprotected (Dennerlein et al. 2020). The employees are subjected to penalties in case they are caught in case of breaking the law. The organizations must have ample am resources for monitoring the worksites and eng enforcement of the law.

Take preventive measures against occupational illness, and injuries and at least comply with the minimum standards of protection (Geisler, Berthelsen & Muhonen,2019). Based on the legislation the company is to keep provisions to provide the employees with rehabilitation and compensation when needed. The organizations must maintain provisions to avoid inspection of a workplace, and equipment and provide proper training to avoid accidents. The legislation also implies strong enforcement of the rules in the workplace Address all of the needs that are specific to particular regions.

Identification of codes of practice with relevance to organizational

The codes of practice are the general guidelines for the employers, in this case, the organization, to maintain the minimum standards and the goals of WHS in their workplace (Tamers et al. 2019). The codes are managed and regulated by the government bodies such as the ministry of labor and the codes of practice are the guidelines. Even though it's not mandatory by the law but can be represented in legal proceedings in the form of evidence. These guide the employers with the required information and the recommended safety regulations that are required to be compiled within the organization. The organization is required to abide by the laws of health and safety as these can prevent mishaps, and protect both the employees and employer from many kinds of occupational risks and misfortunes.

Evidence of consultation

Employers need to consult with the staff in case of implementing changes in the organization. The employers are also required to communicate the changes to the employees with the effect of the instruments of the governmental guidelines about maintaining an effective relationship of employment. The failure of consultation can often lead to the dispute of the legal nature or event getting to the point of civil penalties. The penalties could be charged for damages and the purpose of reinstatement or dismissal (Oswald et al. 2019). The availability of adequate facilities in the workplace as communicated by the employers need to be provided to the employees. The work environment n is required to have the basic standards for the employees to work efficiently without n any difficulties. In case there are any issues of not having adequate am measures of equipment and materials and incidents or internal issues and emergency security threats all should be clearly communicated with the employees. The company needs to keep proper provisions to mitigate the occurrence of these issues and in case of any such incidents properly compensate the employees on the base of their inconveniences or damages.

Assessing a WHS plan

“The Work Health and Safety Act 2011” makes the employer of the private sector prepare any projects with the preparation of a written plan of WHS management in the workplace. The preparation of the WHS plan will include the assessment of the environment cheese of the workers in the workplace. The employees are to be provided with proper training and instructions, and the framework of work is guided by engineers and professionally fluent members of the workplace. Panning would be d made and disclosed of carrying out the task and handling machines, equipment and materials. The emergency and rescue procedures in case of accident and injury including the rescuing and evacuation procedures all will be prepared and stated in the plan (Hu et al. 2021). The PPE kits and safety measures all are to be prepared and provided to each and every person working on the floors. The job role of employees and the authority bestowed upon them along with their reporting authority are to be assessed and included in the planning. The plan must include the ways and methods of recording work, reporting and investigating in case of an incident occurring in the workplace. The management of the work and the workplace including the training and planning are to be communicated to the employees for v their evaluation and consultation. The employees upon evaluating the overall planning will decide on their participation in the projects or with the changes proposed in the plan.

Development of risk identification

The WHS management plan is what the identification process of any foreseeable work hazards is. These segments of the risks and the identification of control measures depending on the assessment can eliminate the chances of accidents happening in the workplace at all times (Potter et al. 2019). The hierarchical method of control is a combination of assisting tools used for control measures. The measure suggests eliminating the hazard from the workplace completely if that can be practicable. The hazards can be substituted with a safer alternative. In case it cannot be implemented the hazard needs to be isolated from the workers and workplace as far as possible. The employer can take engineering controls on reducing the risk . If the above plan can not be implemented the work practice and the firm can undertake administrative controls on mitigating the risk. The last option on protecting from the hazard is using personal protective equipment in the two workplaces to ensure individual safety.

Jobs descriptions to understand the role of WHS

The 3 job roles that have major responsibilities in ensuring and maintaining and investigating the safety measures in the workplace are identified below. The employer or owner is someone who has to ensure that the organization co is in compliance with the legislations of WHS. The proper implementation of the system in the organization can eliminate the chances of incidents and provide protection to the employees. The trainer and engineer in the organization are who examine all the equipment of the organization along with the working procedure (Umeokafor, Evangelinos & Windapo, 2022). The engineer assesses all the risks associated with working in the particular environment of the organization along with materials used. The trainers and engineers can provide the employee with instruction and effective training to avoid any kind of accident from happening. The engineers were responsible for the identification of the hazards and the risk and communicating that with the employees and employer and identifying ways of abiding by the same as well.

Job's role of supervisor or manager reflecting the responsibilities of WHS

The managers or supervisors are responsible for a collection or work such as engaging contractors or subcontractors to monitor their performance. The managers make arrangements regarding the collection, monitoring, assessment and re\ viewing of the risk assessment for the overall workplace. The safety performance of the organization is measured and evaluated by the supervisors and the effective recording and reporting of this assessment in the database will help the management with license, insurance and legal proceedings against the organization.

Master register

The WHS management plan requires the documentation of the whole process. The procedure of control establishment. Approval, dissemination and the methods of storage and disposal are some of the master registered (Horváthová, Mokrá & Kauerová, 2021). The safety records compromises the record of training, skills and qualification of employees, the reports of investigation and inspection, and The records of plant and equipment. The work permits, records of the safety equipment, records of risk assessment, audit reports, and minutes of meetings discussing safety and compensation information of the workers are recorded in the master register.

Record Keeping

  • The manager is responsible for keeping a copy of the WHS plan until the completion of a project.
  • In the case of an incident, the plan of the project is to be kept for a period of two years from the occurrence of the incident.
  • A copy must be accessed by all the employees and staff working on the project at all times throughout the project timeline.

Evaluation of the WHS system

The WHS system can be evaluated by its effectiveness in identifying the potential hazards, successfully assessing the risk and implementing effective controlling measures in controlling and eliminating the chances of risks. Every workplace has different strategies for the implementation of safety control in its workplace and enduring safety is the primary obligation. The most effective strategy implemented by the organization is reviewing its safety measures on a regular basis (Sönmez et al. 2020).

Assign accountability to the workers for being responsible for health and safety in the workplace. The management of the various levels is accountable for the responsibility of monitoring the measure of control and following of the guidelines throughout the company.

The risk can be controlled by keeping the processes well-communicated and transparent along with the proper warning signs and safety procedures.

The workplace has many operations and moving pieces and places that can not always be monitored. The employees and workers need to be consulted about this and ensure the practice of safety measures while working.

The control measured depends largely on the knowledge and skills of managing and flowing the safety guidelines. Effective training and having an updated safety-capable control measure can provide safety at all levels of work.

The identification and continuous review of the hazards and the potential hazards can reduce and eliminate the incidents and keep them in control as possible.

The cost of managing the WHS system

The work health and safety system of an organization can be provided by many online-based services. The plan can be prepared by the managerial department of the company or can be procured from outside of the company as well. Online companies provide safety solutions with the enchantment of standards required for the specific region in compliance with the legislation accepted in that region. The cost of Planning WHS and the implementation can vary for every organization (Min et al. 2019). All organizations have different structures and operations and the WHS plan can be made particularly aligned with the needs of the organization and its employees as well. The Australian online bases WHS management can manage the finance of t5he organizations like MYOB or Xero. The cost of implementing the WHS system can vary depending on many aspects but the non-implementation of the system in the organization can cost the organization way more in case of unfortunate accidents.

Presentation of the overall WHS plan

The WHS plan which has been prepared for the organization included the identification of the requirement of the plan for the organization (Yanar, Lay & Smith, 2019). The significance of WHS management for an organization has been assessed and that was the purpose behind the plan. The Organizational structure has been analyzed and the potential risks and hazards have been identified. The ways of assessing the risk and controlling the occurrence of incidents from controlling the risk has been planned and presented in the WHS management plan


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